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Tuesday, June 18, 2013

2013 Official AAU Codebook

Disclaimer:

Articles I through III and the Bylaws of the AAU Code are subject to change annually by Congress at the AAU Convention, generally held in the Fall. AAU policies may be up-dated following meetings of the Board of Directors. Certain sections of the > Appendix are subject to change on a daily basis. These sections are marked by an asterisk.

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	AAU Mission and Vision

	Article I	Governance of the Union
	Article II	Governance of the Districts
	Article III	Judiciary of the AAU
	Bylaws	Bylaws of the AAU
	Policies	AAU National Policies
	Appendix

	Complete Book

Article I	Governance of the Union

	A. Adoption and Amendments				1
	1. Adoption 2. Amendments				1 1
		a. Adoption Requirements			1
		b. Presentation			1
		c. Time and Form of Publication			2
		d. Consideration			2
		e. Urgent Amendment			2
		f. Housekeeping			2

	B. Membership				2
	1. Conditions for Membership 2. Classes				2 2
		a. District Member			2
		b. Club Member			2
		c. Individual Member			2
		d. Affiliate Member			2

	C. Congress				3
	1. Powers 2. Composition				3 3
		a. District Representatives			3
		b. Sport Committee Representatives			3
		c. National Officers			3
		d. Past Officers			3
		e. Affiliate Representatives			3
		f. Members-at-Large
	3. Votes				4

	D. Board of Directors				4
	1. Powers 2. Composition				4 4

	E. Officers				4
	1. Titles 2. Elections 3. Qualifications 4. Term of Office 5. Duties				4 4 4 5 5
		a. President			5
		b. Vice-Presidents			5
		c. Secretary			5
		d. Treasurer			5

	6. Vacancies 7. Emergency Powers of Officers				5 6

	F. Committees				6
	1. Administrative Committees				6
		a. Finance Committee			6
		b. Insurance Committee			6
		c. Legislation Committee			6
		d. Nominations and Elections Committee			7
		e. Redistricting Committee			7
		f. Registration Committee			7
		g. Committee Structure & Procedures			7

	2. National Sport Committees				7
		a. Chair			7
		b. Composition			8
		c. Removal/Replacement			8
		d. Meetings			8
		e. Voting			8
		f. Quorum			8
		g. Duties			8
		h. Dissolution			9
	3. Special Committees 4. Ad Hoc Committees				9
					9

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Article II	Governance of the Districts				10

	A. Adoption				10
	1. Amendments				10

	B. Charter				10

	C. Name, Territory, Jurisdiction				10

	D. Objectives				10

	E. Management				10
	1. Board of Managers				10
		a. Composition			10
		b. Duties			10
		c. Voting			10
	2. Executive Committee				11
		a. Duties			11
		b. Composition			11
	3. Officers				11
		a. Titles			11
		b. Eligibility			12
		c. Term of Office			12
		d. Duties			12
		e. Removal			13
		f. Vacancies			13
	4. Meetings				13
		a. Biennial			13
		b. Special			13
		c. Executive Committee			14
		d. Notices			14
		e. Quorum			14
	5. Committees				14
		a. Required Committees			14
			1. Finance Committee		14
			2. Nominations & Elections Committee		14
			3. Review Committee		15
			4. District Sport Committees		15
			5. Special Committees		17
		b. Voting			17
	6. District Championships				17
		a. Conduct Of			17
		b. Participation In			17
	F. Dissolution				17
	1. District 2. District Sport Committees				17 17
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Article III	Judiciary of the AAU				18

	A. Judicial Bodies				18
	1. National Board of Review				18
			a. Powers		18
			b. Jurisdiction		18
			c. Composition		18
			d. Eligibility to Serve		18
			e. Term of Office		18
			f. Vacancies		18
	2. Board of Appeals				19
			a. Powers		19
			b. Composition		19
			c. Standard of Review		19
			d. Congress Appellate Jurisdiction		19
	3. District Review Committee				19
			a. Powers		19
			b. Jurisdiction		19
	4. Infractions Committees and Disciplinary Officers				20

	B. Authority				20
	1. Fraud 2. Competing for Money 3. Becoming a Professional Athlete 4. Aid or Abet Disqualification of an Athlete 5. Doping 6. Aid or Abet Controlled Substance Use 7. Unfair Dealing in Competition 8. Violation of AAU Rules/Policies 9. Aid or Abet Violation of the AAU Code 10. Failure to Cooperate with AAU Judicial Body 11. Act of Disturbance, Obstruction of a Competition, Disruption, Disrepute				20 20 20 20 20 20 20 20 20 20 20

	C. Procedures				21
	1. Hearings 2. Appeals 3. Reinstatement				21 21 23
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Bylaws	Bylaws of the AAU				22

	1. Official Emblem, Seal, National Office				22
	1.1 Official Seal				22
	1.2 Official Emblem				22
	1.3 National Office				22

	2. Fiscal and Legal				22
	2.1 Fiscal Year				22
	2.2 Bonds				22
	2.3 Bank Accounts and Depositories				22
	2.4 Checking, Savings & Depository Accounts				22
	2.5 Auditor and Auditor Report				22
	2.6 Budget				23
	2.7 Finance Committee Audits				23
	2.8 Accounts Receivable				23
	2.9 Investment Sub-Committee				23
	2.10 General Counsel				23
	2.11 Special Counsel				23
	2.12 Contracts				23
	2.13 Conflict of Interest				24
	2.14 Salaries				24

	3. Sanctions				24

	4. Membership				25
	4.1 Individual Membership				25
	4.2 Club & Individual Membership Applications				25
	4.3 Membership and Residency				25

	5. Dues, Fees, Reports and Remittances				26
	5.1 Dues and Fees				26
	5.2 District Reports				26

	6. Eligibility				27
	6.1 Youth Athlete Participation				27
	6.2 Club Attachment				27
	6.3 Transfers				27

	7. Competition				27
	7.1 District Championships				27
	7.2 No Championship held in District				27
	7.3 Multiple Districts in One State				27
	7.4 Results				27
	7.5 Special Competition				28
	7.6 Right of Entry				28
	7.7 National Championship				28
			7.7.1 Award		28
			7.7.2 Championship Contracts		28

	8. Districts and Chartering				28
	8.1 District Membership				28
	8.2 District Territories				28
	8.3 Redistricting Territories				28
	8.4 Inter-District Sport Management Agreements				28
	8.5 Names and Territories				29
	8.6 Zone Alignment				33
	8.7 Regional Alignment				33

	9. Meetings, Notices, Voting				33
	9.1 Meetings of the AAU of the US, Inc.				33
	9.2 District Representation to Congress				34
	9.3 National Sport Committee Representation to Congress				34
	9.4 Notice				35
	9.5 Order of Meetings				35
	9.6 Rules of Order				35
9.7 Mail or Electronic Voting				35

10. Composition of Board of Directors				35
10.1 The Officers				35
10.2 Zone Representatives				35
10.3 Administrative Chairs				36
10.4 Council Chairs				36
10.5 District Governors’ Council				36
10.6 National Sport Committee Representation				36
10.7 Other National Sport Committee Representation				36
10.8 District Representation				36
10.9 Other District Representation				36
10.10 Non-voting Members				36
10.11 Representation limits				36

11. National Councils				36
11.1 Youth Sports Council				36
11.2 Adult Sports Council				37
11.3 Past Presidents’ Council				37
11.4 Z11.4 Zone Councils				37
11.5 District Governors’ Council				37

12. Miscellaneous				38
12.1 AAU James E. Sullivan Award				38
12.2 Life Membership				38
12.3 Indemnification				38
12.4 Executive Director				38
12.5 Substantial Compliance				38
12.6 Glossary of Terms				38

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Policies	AAU National Policies

	I. Membership Policy				39
	A. Agreement & Consent B. Binding Arbitration C. Indemnification/Assumption of Risk D. Administrative Remedies E. Membership Limitations F. Misrepresentation G. Sport Agents, Agencies and Representatives H. Agency I. Waiver/Release/Authorization to Use Likeness, Names, Voice and Words J. Notice of Claims K. Participation without Modification L. Residency				39
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	II. Membership Data Policy				44
	A. Introduction B. Use of Membership Data C. Procedures D. Third Parties E. Violations				44 44 44 44 44
	III. Financial Policies				45
	A. Insufficient Fund Check Policy B. Purchasing Guidelines C. Solicitation of Funds D. Commission Guidelines E. National Sport Committee Finances F. AAU Credit Policy G. District Charter Late Fee H. Convention Hotel Policy				45
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					48

	IV. Use of Marks and Logos				48
	A. AAU Registered Marks B. Use of Olympic Marks				48
					48

	V. AAU Spokesperson				49

	VI. Television/Webstreaming Rights for National Events				49
	A. Rights B. Guidelines for Allocation of Proceeds				49 49

	VII. Websites and Social Media				49
	A. Website Content B. Social Media				50 50

	VIII. Defense Policy				50

	IX.Management of Emergency Situations				51
	A. Spokesperson B. Protocols				51
					51

	X. Procedures for Nominations and Elections of National Officers, District Officers, District Sport Directors, and Other District Offices and Recommendation of the National Sport Chair.				52
	A. National Officers B. District Officers C. District Sport Directors D. National Sport Chair				52
					53
					55
					57

	XI. Business Practices				58

	XII. Sanction Policies				58
	A. Practice B. Scrimmage C. Supervision D. Event Sanction Categories E. Sanction Category Limits F. National Championship Sanctions				58
					59
					59
					59
					59

	XIII. District Management				69

	XIII. Sport Committee Policies				59
	A. Sport Status B. Procedures to Establish a New Sport C. Special Meetings D. Sport Committee Agendas				59 60 60 60

	XIV. Judicial Procedures				61
	A. Introduction B. Procedures during Hearings C. Infractions Committees & Judicial Officers D. District Review Committees E. National Board of Review F. Board of Appeals G. Interpretation & Application of Policy				61
					61
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	XV. Re-Districting Procedures				64

	XVI. District Management				65
	A. Credentialling Voters for District Board of Managers Meetings B. Credentialling Voters for District Sport Committee Meetings				65
					65

	XVII. Event Policies				65
	A. Schedule Changes B. Age Groups/Skill Levels/Weight Classes C. Right of Removal/Denial of Admission D. Medical Emergency E. Event Housing Policy F. National Championship Event Hosts G. District Qualifiers Medals				65
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	XVIII. Whistleblower Policy				66

	XIX. Document Retention Policy				66

	XX. Conflict Interest Disclosure Filing				67
	A. Disclosure B. Notification				67
					67

	Appendices				68

	A. Glossary of Terms				68
	B. Special Committees				70
	C. List of Approved Sports				71
	D. Zone Alignment				72
	E. Map of Districts				73


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Appendix


Appendix A	Glossary of Terms	72
Appendix B	Special Committees	74
Appendix C	List of Approved Sports	75
Appendix D	Zone Alignment	76
Appendix E	Map of Districts	77

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