15 Aug 2013

Code Book

2017 Official AAU Codebook

Disclaimer: Articles I through III and the Bylaws of the AAU Code are subject to change annually by Congress at the AAU Convention, generally held in the Fall. AAU policies may be up-dated following meetings of the Board of Directors. Certain sections of the > Appendix are subject to change on a daily basis. These sections are marked by an asterisk.

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  Article I Governance of the Union
  Article II Governance of the Districts
  Article III Judiciary of the AAU
  Bylaws Bylaws of the AAU
  Policies AAU National Policies
  Appendix  
     
  Complete Book  

Preamble  
 
Article I Governance of the Union
   
 
  A. Adoption and Amendments
1
 

1. Adoption 2. Amendments               

 
1
 

a. Adoption Requirements

 
1
   
b. Presentation
 
1
   
c. Time and Form of Publication
 
1
   
d. Consideration
 
2
   
e. Urgent Amendment
 
2
   
f. Language, Stylistic, Housekeeping Changes
 
2
   
 
  B. Membership
2
 

1. Conditions for Membership
2. Classes  

2
2
 
a. District Member
 
2
 
b. Club Member
 
2
 
c. Individual Member
 
2
 
d. Allied Member
 
2
   
 
  C. Congress
3
 

1. Composition

3
 
a. District Representatives
 
3
   
b. Sport Committee Representatives
 
3
   
c. National Officers
 
3
   
d. Past Officers
 
3
   
e. Allied Member Representatives
 
3
   
f. Members-at-Large
 
 
 

2. Powers

   
3
 

3. Votes

   
4
   
 
  D. Board of Directors
4
 

1. Composition

2. Powers  

4

4
   
 
  E. Officers
4
 

1. Titles

2. Elections

3. Qualifications

4. Term of Office



5. Duties  

4

4

4

5



5
 
a. President
 
5
 
b. Vice-Presidents
 
5
 
c. Secretary
 
5
 
d. Treasurer
 
5
 
 

6. Vacancies

7. Emergency Powers of Officers

6

6
   
 
  F. Committees
6
 

1. Administrative Committees  

6
 
a. Finance Committee
 
6
 
b. Insurance Committee
 
6
 
c. Legislation Committee
 
7
 
d. Nominations and Elections Committee
 
7
 
e. Redistricting Committee
 
7
 
f. Registration Committee
 
7
 
g. Committee Structure & Procedures
 
7
 
 

2. National Sport Committees

8
 
a. Chair
 
8
 
b. Composition
 
8
 
c. Removal/Replacement
 
8
 
d. Meetings
 
9
 
e. Voting
 
9
 
f. Quorum
 
9
 
g. Duties
 
9
 
h. Dissolution
 
10

 

3. Special/Ad Hoc Committees
10
 
 
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Article II Governance of the Districts
11
   
 
  A. Adoption
11
 

1. Amendments

11
   
 
  B. Charter
11
   
 
  C. Name, Territory, Jurisdiction
11
   
 
  D. Objectives
11
   
 
  E. Management
11
 

1. Board of Managers  

11
 
a. Composition
 
11
 
b. Duties
 
11
 
c. Voting
 
12

2. Executive Committee

12
 
a. Composition
 
12
b. Duties
 
12

3. Officers

13
 
a. Titles
 
13
 
b. Eligibility
 
13
 
c. Term of Office
 
13
 
d. Duties
 
13
 
e. Removal
 
14
 
f. Vacancies
 
14

4. Meetings

15
 
a. Biennial
 
15
 
b. Special
 
15
 
c. Executive Committee
 
15
 
d. Notices
 
15
 
e. Quorum
 
15

5. Committees

15
  a. Required Committees  
15
    1. Finance Committee  
15
    2. Nominations & Elections Committee  
16
    3. Review Committee  
16
    4. District Sport Committees  
16
    5. Special Committees  
18
  b. Voting  
18

6. District Championships

19
   
a. Conduct Of
 
19
   
b. Participation In
 
19
  F. Dissolution
19
 

1. District

19
 

2. District Sport Committees  

19
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Article III Judiciary of the AAU
20
   
 
  A. Judicial Bodies
20
 

1. National Board of Review  

20
 
a. Jurisdiction
 
20
 
b. Composition
 
20
 
c. Powers
 
20
 
d. Eligibility to Serve
 
20
 
e. Term of Office
 
20
 
f. Vacancies
 
21

2. Board of Appeals

21
 
a. Composition
 
21
 
b. Powers
 
21
 
c. Standard of Review
 
21
 
d. Congress Appellate Jurisdiction
 
21
 

3. District Review Committee

21
   
a. Composition
 
21
   
a. Powers
 
21
   
b. Jurisdiction
 
22
 

4. Infractions Committees and Disciplinary Officers

22
   
 
  B. Authority
22
 

1. Fraud  

22
  2. Competing for Money
22
  3. Aid or Abet Disqualification of an Athlete
22
  4. Doping
22
  5. Aid or Abet Controlled Substance Use
22
  6. Unfair Dealing in Competition
22
  7. Violation of AAU Rules/Policies
22
  8. Aid or Abet Violation of the AAU Code
22
  9. Failure to Cooperate with AAU Judicial Body
22
  10. Act of Disturbance, Obstruction of a Competition, Disruption, Disrepute
22
   
 
  C. Procedures
23
 

1. Hearings

23
 

2. Appeals

23
 

3. Reinstatement  

23
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Bylaws Bylaws of the AAU
24
   
 
 

1. Official Emblem, Seal, National Office

24

1.1 Official Seal

24

1.2 Official Emblem

24

1.3 National Office

24
 
 
2. Fiscal and Legal
24

2.1 Fiscal Year

24

2.2 Bonds

24

2.3 Bank Accounts and Depositories

24

2.4 Checking, Savings & Depository Accounts

24

2.5 Auditor and Auditor Report

25

2.6 Budget

25

2.7 Audit Committee

25

2.8 Finance Committee Audits

25

2.9 Investment Committee

25

2.10 General Counsel

25

2.11 Special Counsel

26

2.12 Contracts

26

2.13 Conflict of Interest

26

2.14 Compensation

26
 
 
3. Event License
26
3.1 Definition
26
3.2 Eligibility to Participate 26
3.3 License Application 26
3.4 Effective Date of License 26
3.5 National Registration Executive Committee 26
3.6 License Transfer 26
3.7 Use of Olympic Terminology 26
   
4. Membership
27

4.1 Individual Membership

27

4.2 Club & Individual Membership Applications

27

4.3 Membership and Residency

27
 
 
5. Dues, Fees, Reports and Remittances
28

5.1 Dues and Fees

28

5.2 District Reports

28
 
 
6. Eligibility
29

6.1 Youth Athlete Participation

29

6.2 Club Attachment

29

6.3 Transfers

29
 
 
7. Competition
30

7.1 District Championships

30

7.2 No Championship held in District

30

7.3 Special Competition

30

7.4 Acceptance of Entry

30

7.5 National Championship

30
 
7.5.1 Award
30
 
7.5.2 Championship Contracts
 
30

7.6 Competition Outside of the U.S.

30
7.7 National Championship
 
 
8. Districts and Chartering
30

8.1 District Membership

30

8.2 District Territories

30

8.3 Redistricting Territories

31

8.4 Inter-District Sport Management Agreements

31

8.5 Names and Territories

31

8.6 Zone Alignment

35

8.7 Regional Alignment

36
 
9. Meetings, Notices, Voting
36

9.1 Meetings of the AAU of the US, Inc.

36

9.2 District Representation to Congress

36

9.3 National Sport Committee Representation to Congress

36

9.4 Notice

37

9.5 Order of Meetings

37

9.6 Rules of Order

37

9.7 Mail or Electronic Voting

37
 
 
10. Composition of Board of Directors
38

10.1 The Officers

38

10.2 Zone Representatives

38

10.3 Administrative Chairs

38

10.4 Council Chairs

38

10.5 District Governors’ Council

38

10.6 National Sport Committee Representation

38

10.7 Other National Sport Committee Representation

38

10.8 District Representation

38

10.9 Other District Representation

38

10.10 Non-voting Members

38

10.11 Representation limits

38
10.12 Absences 38
 
 
11. National Councils
38

11.1 Youth Sports Council

38

11.2 Adult Sports Council

39

11.3 Past Presidents’ Council

39

11.4 Z11.4 Zone Councils

39

11.5 District Governors’ Council

39
 
 
12. Miscellaneous
40

12.1 AAU James E. Sullivan Award

40

12.2 Life Membership

40

12.3 Indemnification

40

12.4 Executive Director

40

12.5 Substantial Compliance

40
 

12.6 Glossary of Terms

40
   
 
  back to top
 
   
 
Policies AAU National Policies of the AAU
 41
   
 
  I. Membership Policy
41
  A. Agreement & Consent
41
  B. Binding Arbitration
41
  C. Indemnification/Assumption of Risk
42
  D. Administrative Remedies
43
  E. Membership Limitations
43
  F. Misrepresentation
44
  G. Sport Agents, Agencies and Representatives
44
  H. Agency
45
  I. Waiver/Release/Authorization to Use Likeness, Names, Voice and Words
45
  J. Notice of Claims
45
  K. Participation without Modification
45
  L. Cooperation with AA Bodies and Committees
45
   
 
  II. Membership Data Policy
46
 

A. Introduction

46
 

B. Access of Membership Data

46
 

C. District Governors

46
 

D. National Sport Committee Chairs

46
 

E. Violations

46
 

 

  III. Financial Practices
46
  A. Insufficient Fund Checks
46
  B. Purchasing Guidelines
47
  C. Solicitation of Funds
47 
  D. Commission Guidelines
48
  E. National Sport Committee Finances
49
  F. AAU Credit
49
  G. District Charter Late Fee
49
  H. AAU Convention
49
  I. Travel
 
     
  IV. Use of Marks and Logos
49
  A. AAU Registered Marks
49
  B. Use of Olympic Marks
50
   
 
  V. AAU Spokesperson 50
   
 
  VI. Television/Webstreaming Rights for National Events
51
 

A. Rights

51
 

B. Guidelines for Allocation of Proceeds

51
   
 
  VII. Websites and Social Media
52
 

A. Website Content

52
 

B. Social Media

52
   
 
  VIII. Defense Policy
52
   
 
  IX.Management of Emergency Situations
52
  A. Spokesperson
52
  B. Protocols
53
   
 
  X. Procedures for Nominations and Elections of National Officers, District Officers, District Sport Directors, and Other District Offices and Recommendation of the National Sport Chair.
53
  A. Credentialing at AAU Convention Meetings
53
  B. National Officers
54
  C. District Officers
55
  D. District Sport Directors
57
  E. National Sport Chair
58
  F. Zone Representatives 59
  G. District Governors Council Representatives 60
     
  XI. Business Practices
61
   
 
  XII. Event Licensing
62
  A. Practice
62
  B. Supervision
62
  C. Event License Categories
62
  D. Event License Category Regulations
63
  E. National Championship Event Licenses
63
   
 
  XIII. Sport Committee Policies 63
  A. Authorization 63
  B. Prior Approval 63
     
  XIV. Sport Committee Policies
64
 
A. Sport Status
64
 
B. Procedures to Establish a New Sport
64
 
C. Special Meetings
64
 
D. Sport Committee Agendas 
64
 
 
XV. Judicial Procedures
65
 
A. Introduction
65
 
B. Procedures during Hearings
65
 
C. Infractions Committees & Judicial Officers
65
 
D. District Review Committees
66
 
E. National Board of Review
67
 
F. Board of Appeals
67
 
G. Interpretation & Application of Policy
68
 
 
XVI. Re-Districting Procedures
68
 
 
 
 
XVII. District Management
68
  A. Credentialling Voters
68
  B. Filing Minutes
68
 
 
 
 
XVII. Event Policies
69
  A. Schedule Changes 69
  B. Age Groups/Skill Levels/Weight Classes 69
  C. Right of Removal/Denial of Admission 69
  D. Weapons 69
  E. Medical Emergency 69
  F. National Championship Event Hosts 69
  G. District Qualifiers Medals 69
     
 
XIX. Whistleblower Policy
69
   
 
 
XX. Document Retention Policy
70
   
 
 
XXI. Conflict Interest Disclosure Filing
70
  A. Purpose
70
  B. Defined
70 
  C. Disclosure Procedures
71
  D. Recusal 72
  E. Review 72
     
 
Appendices
73
   
 
 

A. Glossary of Terms

73
 

B. Special Committees

75
  C. List of Approved Sports
76
  D. Zone Alignment
77
  E. Map of Districts
78
   
 
   
 
  back to top
 
 
Appendix    
   
     
Appendix A Glossary of Terms
70
Appendix B Special Committees
72
Appendix C List of Approved Sports
73
Appendix D Zone Alignment
74
Appendix E Map of Districts
75
 

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